BCLTA BULLETIN – March 4, 2011
IMPORTANT: Time Change to the BCLTA Trustee Roundtable session and BCLTA AGM at the conference
BCLTA has changed the time of the BCLTA AGM and Awards presentation to Saturday, April 9, 2011 7:45am - 10:15am and the BCLTA Round-table to 10:45-12:00 on the same day. If you have already registered for these sessions, they have automatically been updated. We had hoped to run the AGM in a separate time slot to the BCLA AGM, however, this change did not allow us enough time for elections, business and awards. Find the revised Trustee Highlight brochure at www.bclta.org/pdfs/2011_Conf_HL_April_Trustees.pdf
BCLTA AGM. Resolutions to be discussed at the AGM.
The 2011 AGM for BCLTA will be held on Saturday, April 9, 2011 at the Victoria Conference Centre starting at 8:15 am. Please check in at 7:45-8:15 am. Breakfast is included! For more information and to view the agenda, please go to www.bclta.org/agm11.html
Voting Procedure at the AGM
BCLTA is still receiving annual memberships. Two weeks prior to the AGM, we will calculate the number of votes based on the formula below and will be able to let you know how many votes your board is entitled to. IF memberships continue to arrive within the two weeks prior to the AGM, the calculation MAY change slightly as it is based on member boards and the final list available at the AGM. Any boards who have not paid in full by April 6 will not be able to vote. Wondering if you are a member? Go to www.bclta.org/who.html
The formula is as follows, based on 2009 library statistics:
PART 2, 3b
Individual – Institutional Members serving a population of less than 50,000 will appoint one (1) Individual Member. Institutional Members serving a population of greater than or equal to 50,000 will appoint a number of Individual Members as determined by the following formula:
Number of Individual Members = (Number of Public Libraries serving populations of less than 50,000) divided by (Number of Public Libraries serving populations greater than or equal to 50,000) rounded to the nearest integer number, but not less than one Individual Member – according to population statistics taken from the most recent edition of British Columbia Public Libraries Statistics.
Individual Members shall each have one vote at Special and General Meetings.
BCLTA Annual Awards
The BCLTA Awards Presentation will take place during the BCLTA AGM followed later in the day by a ticketed Awards Recognition Lunch at 12-2 pm where all awards recipients from partner organizations will be recognized. To register for the Awards luncheon, please go to www.bclibraryconference.ca
Event listing: E18 BCLA & BCLTA Awards Celebration Luncheon
Trustees Round Table
Call for Public Library Board input to the BCLTA Board for the 2011 BC Library Conference
Trustee Round Table will run from 10:45-12:00 April 9
Have some suggestions of topics to discuss at the Round Table session during the conference?
Please submit to Ivan Idzan at iidzan@bclta.org
At the 2010 BC Library Conference, during our first Trustee Roundtable, the issues that were discussed by the participating trustees included:
1. Capital funding - what is there out there for libraries?
2. Updating the Library Act- many trustees are still wondering what is happening with this.
3. Diversity of BCLTA - regional libraries need to be more involved
4. Need to have a networking opportunity at the 2011 Conference
5. Future direction of BCLTA
6. Are we planning to get our ED back?
7. Our advocacy role
8. The idea of having the regional libraries meet separately with the Minister at UBCM.
A review of these items will be included as part of the Trustee Roundtable at the 2011 BC Library Conference in Victoria, and we are inviting all library boards to submit new or follow-up questions or topics for discussion by the board and attending trustees.
Trustees attending the Roundtable in person are welcome to raise any of their concerns/topics of interest during the conference session, but if you or your board are able to submit any inquiries in advance, it may permit the BCLTA board time to gather background information or preliminary answers to facilitate the live discussion.
Those who we will remember.
The BCLTA Board started a tradition at our last AGM, remembering all those trustees who have passed away during the past year. If you have a name to submit, please send to mandy@bclta.org
BCLTA History
We've been busy at BCLTA scouring through newsletters, from 1965 onwards, gleaning images and dates of interest. Check out the BCLTA history page at www.bclibraryconference.ca/page/bclta.aspx and don't forget that newsletters from 2000-2011 are available online at www.bclta.org/opendoor.html. Recent issues are available to members, please contact Mandy at mandy@bclta.org for an e-copy.
Effective Board Member
BCLTA has recently updated the Effective Board Member Handbook. This key resource for library trustees is the accompanying publication for BCLTA’s Trustee Orientation Program. Developed with the assistance of Dr. Ken Haycock and updated in April 2011, the Handbook is a comprehensive reference manual for public library trustees. It is available online at www.bclta.org/thbook.html or you can order a copy from BCLTA for $8 each, includes shipping and handling.
BCLTA Strategic Plan 2010-2013
Your board has been hard at work formulating a long term strategic plan that you will find at www.bclta.org/goals.html
TOP around the province
After a successful TOP workshop held in Richmond February 26, we are pleased to confirm upcoming sessions in Nelson, Prince George, Victoria and TBA Cranbrook and Fort St John, for more information or to book a TOP workshop please see www.bclta.org/top.html
BCLTA assists KLF Conference Registration
In an ongoing outreach BCLTA has recently assisted the Kootenay Library Federation with some cost saving help. Our Administrative Assistant has offered her web services to KLF at a discount rate and BCLTA has offered to provide space on our web server to house the registration at no cost. Information about the KLF conference can be found at www.bclta.org/top.html, registration at www.bclta.org/klfreg
Lower mainland
John Noonan, Registered Parliamentarian is running a one-day workshop Wednesday March 16, 2011, 9:00am to 4:00pm at the
North Shore Winter Club, 1325 East Keith Road, North Vancouver, BC
TO REGISTER - 604.984.6083 or contact johnnoonan@shaw.ca
Conducting Effective Meetings with Robert’s Rules of Order
During this one-day workshop for community/association leaders John Noonan, a Professional Registered Parliamentarian, focuses on the responsibilities of association members and the role of the board. This session will provide you with the confidence and skills to effectively lead a meeting and participate fully in your association.
This Program covers:
National
Reinventing your Friends of the Library group
Speaker: Dorothy Macnaughton
Participate in our national teleconference and find out what Friends groups are doing to create and sustain a successful Friends organization. There will be an opportunity for groups who are facing challenges to find encouragement and support. Useful resources will be available, as well as a summary of the discussion on the FOCAL website afterwards.
Date: Wednesday, March 23
Time:
Mountain - 6 p.m.
Pacific - 5 p.m.
Free to FOCAL members
Non-members pay $10 (see PayPal link)
FOCAL members may email rmacnaug@sympatico.ca or jvanhaaften@sympatico.ca for the free teleconference phone number.
Non-members may visit our website and use PayPal to register www.friendsoflibraries.ca
Contact:
Dorothy Macnaughton
705-759-0733
rmacnaug@sympatico.ca
Audio Conference - Education Institute
Making it happen: getting things done!
With Ken Haycock
More from the Conversations with Leaders Series:
March 15, 2011
There are lots of great initiatives, projects, changes and improvements we would all like to make. However, moving ideas and plans forward is always a challenge, but in trying economic times it is even more difficult. Hear from a librarian who built the world's largest library school exclusively online in four years, who has terrific political and influencing skills, and is willing to share strategies and techniques to help you accomplish the priorities you would like to push forward.
Go to www.thepartnership.ca/partnership/bins/index_ei.asp and choose "by date" to register
Webinar - LE@D
LE@D will also be hosting a free webinar on March 17 with Kit Keller, author of the popular “Online Research Strategies for Librarians” course. This webinar will be archived and made available for later listening, but we hope you’ll consider joining us. Space is limited, so register today.
https://www1.gotomeeting.com/register/590651312